Word Adapter | Document Management

Automatically generate, manage, and update cloud-based documents — directly within Microsoft Word

With comprehensive automation features, PIM/MDM integration, and advanced editing capabilities, Factory Word Adapter equips you with the essential tools for swift and error-free document management.

Factory Word Adapter is a software that helps you work with documents stored in the cloud directly within Microsoft Word on your desktop. Instead of downloading files from the cloud, editing them, and then uploading them back, this versatile tool allows you to open, edit, and manage cloud-stored documents directly in Word. With just one click, Factory Word Adapter automatically downloads and opens the file. When you save, it instantly uploads the file to the cloud.

Word Adapter eliminates the need for repetitive manual tasks and ensures data accuracy by integrating with Product Information Management (PIM) and Master Data Management (MDM) systems. Its automation capabilities accelerate project execution, helping businesses achieve faster time-to-market and increasing overall productivity by allowing teams to focus on strategic tasks rather than routine document handling.

The result? Better operational efficiency, an improved user experience, and better business outcomes—all while keeping your document workflows smooth, accurate and intuitive.

See Factory Word Adapter in Action

Book a demo to see how Factory Word Adapter reduces repetitive tasks and ensures data accuracy with PIM and MDM integration — all while allowing you to manage cloud-stored documents directly in Microsoft Word.

ADVANCED DOCUMENT MANAGEMENT

Edit single files, compare and merge documents, and concatenate multiple files. Lock track changes, generate PDFs and clean versions automatically, and ensure single-user editing for enhanced productivity and accuracy.

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PIM AND MDM INTEGRATION

Word Adapter can integrate with various Product Information Management (PIM) and Master Data Management (MDM) systems, allowing you to automatically extract and populate predefined information into your documents, ensuring total accuracy.

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CUSTOMIZABLE WEB-VIEW

The accompanying web view within the Microsoft Word environment isn't just a static tool — it's a canvas that can be designed and programmed to fulfill a wide range of functions, depending on your needs. From aligning with your company's color palette to placing buttons and tools where they make the most sense, you can create an intuitive and familiar interface.

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DIRECT CLOUD EDITING

Open and edit cloud-stored documents directly in Microsoft Word on your desktop and save time toggling between platforms. The Word Adapter works as a native Microsoft Windows application, supporting Windows 10 and above versions, that activates when a user clicks a link to edit a document from a web browser.

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Advanced controls with JavaScript

Enable your web applications to interact dynamically with Word through JavaScript
Exposed word adapter functions
Events from word adapter
Your Code
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Append Text
const message = { 'action': 'appendText', 'value': 'Some text to append' } window.chrome.webview.postMessage(JSON.stringify(message));
Your Code
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Append Html
const message = { 'action': 'appendHTML', 'value': '<p>Some text to <b>append</b></p>' } window.chrome.webview.postMessage(JSON.stringify(message));
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Append Image
const message = { 'action': 'appendImage', 'imagePath': 'https://path.to.your-image.png', // required 'alt': alt // optional } window.chrome.webview.postMessage(JSON.stringify(message));
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Append Document Custom Property
const message = { 'action': 'appendCustomProperty', 'property': 'document_name', // required 'value': "some custom value" // required } window.chrome.webview.postMessage(JSON.stringify(message));
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Save
const message = { 'action': 'save', } window.chrome.webview.postMessage(JSON.stringify(message));
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Save and exit
const message = { 'action': 'saveAndExit', } window.chrome.webview.postMessage(JSON.stringify(message));
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Cancel
const message = { 'action': 'cancel', } window.chrome.webview.postMessage(JSON.stringify(message));
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Save start
document.addEventListener("word-adapter-on-save-start", function(e) { console.log("Save start"); });
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Save success
document.addEventListener("word-adapter-on-save-success", function(e) { console.log("Save success"); })
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Save failed
document.addEventListener("word-adapter-on-save-fail", function(e) { console.log("Save failed"); });
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Heartbeat fail
document.addEventListener("word-adapter-event-on-heartbeat-fail", function(e) { console.log("Heartbeat failed"); });
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Heartbeat success
document.addEventListener("word-adapter-event-on-heartbeat-success", function(e) { console.log("Heartbeat success"); });
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Disabled editing
document.addEventListener("word-adapter-event-on-disabled-editing", function(e) { console.log("Word adapter disabled editing"); });

IMPROVE YOUR ENTERPRISE’S DOCUMENT MANAGEMENT

The Factory Word Adapter can be managed through enterprise automation and centralized tools, allowing it to be installed on thousands of computers within a company. Using Microsoft Endpoint Configuration Manager (MECM), the application can be deployed to over 1,000 devices with a single click. It is a reliable, enterprise-friendly tool that facilitates crucial document management processes and ensures complete data accuracy.

KEY FEATURES OF WORD ADAPTER

  • Open and Edit Documents
  • Download and Edit Single File
  • Download and compare/merge two files
  • Download and Concat Multiple files
  • Lock Track Changes
  • Control the Office Word through Javascript
  • Display a Word Adapter beside Word using your HTML, CSS and JS
  • Generate PDF Documents Alongside docx on Each Save
  • Automatically accept track changes
  • Generate RTF file on Each Save
  • Lock Document Editing to One User at a Time
  • Insert text, HTML and images
  • Set custom document properties
  • Integrate with PIM and MDM Systems
Book a Demo

Factory Word Adapter Pimcore Bundle for Smooth Document Management

Factory Word Adapter Pimcore Bundle is designed to provide a comprehensive, easy-to-use, and immediately functional solution for handling complex document workflows associated with the Pimcore platform. Here are the key features:
1. Effortless Link Building

Use Object-Oriented Programming principles to easily create document links. Manage long opening arguments by storing parameters in a file and sending a link to the Word Adapter to read from these parameters. Intuitively build links for merging documents, previewing merged documents, comparing documents, and concatenating documents.

2. Automated Saves and Autosaves

The bundle automates saving and auto-saving processes, ensuring document changes are consistently and securely updated.

3.Enhanced Security

Define Symfony voters to decide user permissions for saving and auto-saving files, enhancing security and compliance.

4. Integrated System Events

Integrate system events like saving, autosaving, and PDF storage. Hook into these events to take actions or alter data as needed.

5. Concurrent Document Editing Management

Efficiently handle multiple users editing a document simultaneously, maintaining document integrity and reducing conflicts.

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Take the Next Step To Better Document Management With Factory Word Adapter

Find out all the advantages of editing cloud-stored documents directly in Microsoft Office Word and how the Factory Word Adapter can optimize your document management processes. Contact us today for a free consultation and get started now.

FAQ

COMMON QUESTIONS ABOUT FACTORY WORD ADAPTER

How is the Factory Word Adapter installed?

The Factory Word Adapter comes with a simple MSI installer. You can install it by double-clicking the MSI file and following the installation wizard. For enterprise environments, it supports installation through centralized deployment tools like Microsoft System Center Configuration Manager (SCCM), allowing it to be deployed to thousands of computers within a company.

How do I initiate the Factory Word Adapter?

The Factory Word Adapter can be initiated via a web link or directly from other applications, including non-web-based ERPs.

What can I do from the WebView?

When you open Factory Word Adapter, a WebView2 application (Microsoft Edge environment) will appear on the right side of Microsoft Word. This allows for smooth communication between JavaScript and Factory Word Adapter. You can perform various actions by sending simple JavaScript objects as messages to the adapter, enabling improved document interaction and functionality. Web view can point to any web page online or offline and provide additional functionality between JavaScript and Microsoft Word through Factory Word Adapter.

What Events Does Factory Word Adapter Support?

Factory Word Adapter exposes various events that can be listened to through JavaScript. These events allow for enhanced interactivity and user feedback within the application. For example, you can display a loader when a document is saving or show a message if a user goes offline. The list of exposed events includes save start, save success, save failed, heartbeat fail, heartbeat success, and disabled editing. By utilizing these events, you can enhance the user experience by providing real-time feedback and notifications.

How is the Document Stored on the Cloud?

To let Factory Word Adapter know where to store a document, a configuration file needs to be provided. This configuration file is passed through opening arguments and can be a simple web route pointing to either a framework route or a file. The configuration file includes information such as HTTP save route path, HTTP auto-save route path, sending PDFs alongside DOCX files, sending clean files alongside DOCX, heartbeat interval, HTTP heartbeat route path, and locking settings. On each save or auto-save, Factory Word Adapter makes an HTTP request to the specified save or auto-save route path.

How Does Factory Word Adapter Ensure Security?

When Factory Word Adapter is initiated, it accepts specific cookies as part of its launch parameters, which are crucial for identifying the user currently editing the document. By passing these cookies, Factory Word Adapter ensures that each request to the server carries the necessary authentication, maintaining a secure link between the user and their actions within the document. Every HTTP request made by Factory Word Adapter for saving, autosaving, or other document management functions includes these cookies. This process secures the requests and ensures that each action is accurately attributed to the authenticated user, enhancing both security and accountability.

What is not included in the license?

The license does not include the MS Office Word license, hosting for the solution, the PIM/DAM platform, or any labor costs associated with installation, upgrades, or customization.